Operations Assistant

Operations Assistant Job Description

We are searching for an organized self-starter to be our new operations assistant. The operations assistant's responsibilities include reporting directly to the manager and fulfilling the Manager's duties in their absence.

Responsibilities

  • Acting as second-in-command to the manager, and taking care of all duties in their absence.

  • Assisting the Manager with operational issues.

  • Scheduling meetings and team building sessions as required.

  • Promptly answering the questions of staff and other stakeholders.

  • Preparing and filing forms and other documents.

  • Assisting with recruitment and onboarding processes.

  • Taking inventory and ordering office supplies as needed.

  • Updating logs and order forms.

  • Analyzing all operations and forwarding suggestions for improvement to the Manager.

Requirements

  • A relevant certificate may be required

  • Previous experience in a similar role.

  • Additional courses in Business Writing and Elocution are advantageous.

  • Excellent written and verbal communication skills.

  • Superb organizational skills.

  • Outstanding interpersonal skills.

  • A willingness to learn.

  • Experience in a business work environment preferred

  • Knowledge of the industry and market trends

  • Strong business acumen

  • Proficiency in Microsoft Office applications

  • An eye for attention to detail

  • Ability to work effectively in a fast-paced environment

  • Exceptional analytical skills to sift through high volumes of data and information

  • Ability to work sitting down in front of a computer for long hours every day